SVO Club Of America

SVO Club of America Inc. By-Laws

Article I: OFFICIAL YEAR

Section 1: FISCAL YEAR

The fiscal year of the club shall be the calendar year from January 01 through December 31 of a given year.


Section 2: MEMBERSHIP YEAR

The membership year of the club shall be the calendar year from the Month a membership is processed to the end of that given year (12 months).


Article II: DUES AND FEES

Section 1: INITIATION FEE

An initiation fee of $30 will be paid by applicants for active membership with the original application. If the application is not approved for any reason other than failure to comply with ByLaws under Article VIII, this fee and any advanced dues shall be returned to the applicant.


Section 2: ANNUAL DUES

Annual dues for active members to include the Founding Five as named in Article XII shall be payable in advance, conditional on complying with Article VIII of these ByLaws. Honorary memberships will be Decided by the Board of Directors. Annual dues amount shall be determined by the Board of Directors.


Section 3: CANDIDATES FOR OFFICE

All candidates for Board of Directors must be an active member.


Article III: MEETINGS AND EVENTS

Section 1: MEETINGS

There shall be at least (1) one business meeting a year to be held at location/time to be determined by the Board of Directors. Notice will be published in the newsletter, or on the website prior to meeting.


Section 2: EVENTS

A.There will be a National show with competitive, non-competitive, or social activities. Time/location to be determined by the Board of Directors.

B. All National events will be named REUNIONS.


Section 3: BOARD MEETINGS

The Board of Directors shall hold at least two (2) meetings per year at the discretion of the Chairman of the Board.


Section 4: SPECIAL MEETINGS

A. Special meeting of the general membership shall be published in the newsletter, or on the website prior to the meeting.

B. Special meetings of the Board of Directors can be held via internet emails, etc. Board members voting's are acceptable to questions posed by any Board member. Other Board members will have ten (10) days in which to respond on voting matters.


Article IV: NOMINATIONS

Section 1: NOMINATING

Nominations for Board members will be taken by email, or in person by the Election Chairman noted in Article V, section 2. Any interested member that is an active in good standing may ask for a nomination to the Board.

A. There will be a minimum of five board members and a max. of seven.


Section 2: QUALIFICATIONS FOR OFFICERS

A. All Board of Directors must be 21 an active member in good standing.

B. All Board of Directors must have internet access and shall notify The Founding Five as named in Article XII of email addresses. Failure to maintain active email access throughout term of service shall result in dismissal from Board of Directors.


Section 3: TERMS OF OFFICE

A. The Founding Five as named in Article XII will maintain lifetime positions as acting Board of Directors, however, any of the founding 5 may step down if they wish.

B. All offices named in Article IV, Section 2A of the ByLaws shall hold office until their successors are elected or appointed and qualified for office by the Founding Five members who are named in Article XII f the bylaws.


Article V: ELECTIONS

Section 1: Time

Elections of Directors shall be announced and published in the newsletter, or website within 60 days from elections or appointment.


Section 2: ELECTION CHAIRMAN

The Board shall appoint an election chairman who shall have charge of counting and tabulating of the votes.


Section 3: PROCEDURE

A. The election of new board members will be decided by existing Board Members by email/in person.


Article VI: DUTIES OF BOARD MEMBERS

Section 1: DUTY ASSIGNMENTS

A. All Board members will be given specific duties as agreed upon by the Board for them to effectively establish and conduct day to day activities concurring the club.

B. The Founding Five as named in Article XII will maintain overseeing duties of club direction and operation.


Article VII: DUTIES OF APPOINTED POSITIONS

Section 1: EXECUTION OF DUTIES

A. The appointees shall perform such duties as specified by the Board of Directors.


Article VIII: MEMBERSHIP REQUIREMENTS

Section 1: INSURANCE REQUIREMENTS

Each active and honorary member shall be required to carry and produce to the membership chairperson - evidence of public liability and property damage policy as follows:

A. Each and every active/honorary member shall carry proof of auto insurance when participating in any event associated with the club that transpires on public domain and/or private property.

B. Lack of proof, infringement of, expiration of, or cancellation of a members policy - immediately invalidates his/her membership in this club. The preceding applies to any person holding a membership who operates a motor vehicle.


Section 2: OPERATORS LICENSE

Every active/honorary member who operates a motor vehicle will have a driver's license on person at all times. Lack of proof, infringement of, expiration of, or cancellation of a members motor vehicle driver's license - immediately invalidates his/her membership in this club.


Section 3: ADDITIONAL REQUIREMENTS

All applicants for membership shall:

A. Submit an application with appropriate fees under Article II of the ByLaws.

B. All applicants 17 yrs of age or younger must have parent/legal guardian co-sign application.


Article IX: TERMINATION OF MEMBERSHIP

Section 1: REASONS FOR TERMINATION OF MEMBERSHIP

Membership may be terminated for any of the following reasons on recommendation of the Board:

A. Delinquency of dues

B. Any breach of the ByLaws set forth by this club.

C. For any reason deemed detrimental or injurious to this club.

D. Voluntary resignation.


Section 2: CLUB'S RESPONSIBILITY ON TERMINATION OF MEMBERSHIP

Upon termination of membership under Article VIII, Sections 1, 2, 3 of the ByLaws, it's understood that no liability for the actions of the outgoing member or members will be sustained by the club. Any and all dues paid in advance by such member are automatically forfeited to the club and will not be returned to the member under any circumstances.


Section 3: REJECTION AND APPEALS

Any person's membership that's terminated or rejected shall have the right to appeal to the Board of Directors. All appeals shall be in writing with no exceptions. At the discretion of the Board of Directors, other evidence shall be presented.


Article X: EXPENDITURES

Section 1: AUTHORIZATION OF EXPENDITURES

All expenses shall be submitted to the Board of Directors for approval.


Article XI: PROPERTY

Section 1: DISPOSAL OF PROPERTY

All club property may be disposed of by vote from the Board of Directors in accordance with State's law.


Article XII: FOUNDING FIVE

The Founding Five Directors are:

Lee Clary,

Mike Ray,

Bud Morton,

Paul Becker,

Gary Alsobrooks.

 

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